Creating Your LMS Requirements Checklist: A Step-by-Step Guide

Creating Your LMS Requirements Checklist: A Step-by-Step Guide

There’s no way around it: choosing a learning management system, whether it’s your first LMS or you’re making the switch, is tricky. And let’s be honest, there’s a lot of unhelpful information out there claiming to be your complete guide to selecting an LMS. Here’s the truth: a one-size-fits-all LMS requirements checklist doesn’t exist, because no one knows the unique needs of your business except for you.

With that in mind, the Unboxed team sat down and thought: why not empower training leaders to explore their training needs and create an LMS requirements checklist that meets those needs?

So, instead of producing another half-baked LMS checklist, we decided to create a powerful tool you can actually use:

A step-by-step LMS buyers guide that teaches you how to identify your unique LMS requirements and establish a simple process for choosing your first LMS or switching your current LMS.

If you’re looking for a proven method to determine your company’s training needs—and a step-by-step guide to get you through LMS implementation—then download Creating Your LMS Requirements Checklist: A Step-by-Step Guide.

Want to know more about what’s included in the guide? We’ve got you covered. Keep reading for an in-depth preview of what’s inside.

 

THE BUSINESS CASE FOR A GREAT LMS & GREAT TRAINING

A learning management system is simply software that delivers training content, hosts resources (like PDFs, digital learning guides, and links to online content), and tracks each user’s progress over time.

It’s worth noting that while most companies use their LMS to deliver onboarding, sales and compliance training, recent data on talent acquisition and development has prompted a deeper desire to think more about the effectiveness of that training content, and how and when it is delivered.

What you’ll find inside the guide:

  • The 5 classifications of LMSs everyone should know
  • What Millennials are really looking for in the workplace
  • Recent data on how to retain and nurture high performing employees
  • How to boost your company’s revenue with a great LMS and custom training

HOW TO CHOOSE YOUR NEW LMS THE RIGHT WAY

RULE #1: DON’T START WITH FEATURES

Crawling and walking, horses and carts. It’s always the same mistake: we want to skip to the end instead of beginning at the, well, beginning. Before you can start creating a list of LMS requirements, you have to understand your users, the content they want to engage with, and how, when, and why they want to engage with it.

Jumping right to the end and picking LMS features isn’t like spoiling the ending of your favorite novel. It’s more like wasting your department’s budget by implementing a training system that your colleagues will never use. It’s a sure-fire way to instantly kill any organic desire for a culture of learning at your company.

What you’ll find inside the guide:

  • How to assemble a diverse stakeholder team
  • How to identify user roles to understand your company’s diverse needs
  • How to write user stories that map out your company’s training goals
  • How to separate LMS must-haves from nice-to-haves

CHOOSING A NEW LMS OR MAKING THE SWITCH

If you’re new to learning management systems, there is one thing you must focus on before anything else: quality training content. Even the best LMS isn’t worth a penny without great content, so work at adopting a smart, company-wide training content strategy first, and don’t get bogged down by starting with LMS features.

If you’re switching to a new LMS, you most likely have a training content strategy already in place. But, you still need to build a list of clearly-articulated pain points about what’s missing in your current LMS and what you need in your new one. Then, you need to work with your LMS provider to build an implementation plan that addresses your specific data migration needs.

What you’ll find inside the guide:

  • Some notes on the importance of great training content and a training strategy
  • A few quick insights on data migration and your pain points

VETTING YOUR LMS PARTNER: WHAT YOU SHOULD BE ASKING

It should be simple, so what makes choosing the right LMS so complicated?

Not only do you have to show your stakeholder team the business case for LMS adoption, you also have to marry great training content with the right list of LMS features that are best for your company.

And on top of that, if you’re not asking your future LMS provider the right questions up front, it’s hard to know whether you’re simply getting a vendor (who just wants to land your account) or a true business partner (who is deeply invested in your success).

What you’ll find inside the guide:

  • 5 questions to ask every LMS provider

THE LMS Requirements CHECKLIST

Throughout the process of choosing a new LMS, we know you’ll want to stay organized. So, we’ve also included a simple checklist that keeps everything in one place and helps you track your progress.

It’s basically your cheat-sheet. And, we’re here to help in any way we can.

What you’ll find inside the guide:

  • A two-page checklist you can use throughout your LMS implementation process, from building your stakeholder team to hyping your launch

SPOKE® AND UNBOXED TRAINING: YOUR PERFECT PAIR

C’mon; we wouldn’t be doing our job if we didn’t at least take one opportunity to tell you about our world-class LMS, Spoke®, and Unboxed Training, our custom training design team.

After you’ve downloaded the LMS requirements checklist, make sure to visit our Spoke page to check it out for yourself. While you’re there, you can also sign up for a personalized demo.

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What is an LMS?

What is an LMS?

If content is King, then the Queen is your Learning Management System (LMS). Without a robust Queen, your King is essentially inaccessible and powerless. An LMS is the gatekeeper to all that good content your team has built or wants to build. So what is an LMS, and what can it do for your company?

An LMS is a technological platform to aid in the training and development of a business team. With features like anytime, anywhere training access, LMSs have become the standard in good training and development for sales teams the world over.

They allow companies to track and manage key aspects of training, such as identifying areas of weakness and funneling just-in-time information to those in the field.

Though every LMS has different features, they universally have a space where business teams can access course content, take quizzes, and track a team member’s educational journey. So with the ubiquity of LMSs, how do you determine what you need?

 

Determining What You Need from an LMS

The biggest decision you can make in training is determining how that training will be delivered. LMSs offer you the option of anytime, anywhere course access, which is critical for on-the-go sales teams. Figuring this out is simple. What’s not simple is being confronted with all the bells and whistles of various LMSs and not knowing what you really need. Here’s a step-by-step guide to help you determine what will be most useful to your team:

1. Look at your business goals. That’s right, every aspect of your training should roll up to your business goals, and that includes what features you have in your LMS. If your LMS isn’t collecting the data you need to track whether your team is meeting goals, then it’s not fulfilling your mission. In fact, it’ll feel like your LMS is consistently coming up short because it is.

2. Look at your training needs. Who will you be training? How many people will be training? What departments? Will you be primarily focusing on in-person training, and using the LMS platform for testing and sustainment? Will all learning go through the LMS? Are there webinar components to be tracked? Will you track attendance, quiz grades, and pass/fail rates? There’s a lot to consider. If you answer these questions up front, your search will be laser focused.

3. Examine the features of various LMSs. That’s right, take a good, long look at the different features of various LMSs like Spoke. You will find nuances in how quizzes can be scored, reporting features, and in pricing. Align your training needs with the features of the LMS you ultimately choose, so you can maximize your company’s training efforts.

4. Consider customer service. If you’re looking for a platform that will be managed outside your company, you need to strongly consider customer service. There is nothing more frustrating than when you need help meeting a reporting deadline, and the hosting service is unavailable or slow to respond. We recommend being diligent and reading service reviews for each LMS service you are considering.

 

Meet Spoke®, the social LMS that makes training easy.

Everything you need, nothing you don’t.

Key Features

Using your business needs to guide you is important. There are some key features that we here at Unboxed feel are non-negotiables. Look for these features to set your team up for success:

1. Easy interface. If your team can’t quickly and easily find training, they will get discouraged. It’s often a challenge to find the time in our busy lives to take training, so make sure the LMS you choose makes sense, has a clean and simple user interface, and has clear instructions just in case a team member gets stuck.

2. Opportunities for social learning. Our brains are built for social interaction, hence why Facebook, Twitter, and Instagram permeate our lives. An LMS that doesn’t have social learning may not be able to meet the emotional needs of your learners and therefore could be less effective than an LMS like Spoke that builds in social learning.

3. We know you take your work seriously, and so do we. That’s why gamification can be important. Allowing learning to function more like a game, means that you have higher rates of engagement among your team members, and they learn the material better.

4. Robust data reporting. Data should be collected at the individual, the class, and the company level to get a snapshot of whether you are meeting your goals. For this reason, you should thoughtfully consider what you want from your data reporting allowing your company goals to drive what data you ask for from the LMS.

We know choosing an LMS is a big deal, that’s why we are here to help you discuss options. Finding the sweet spot for your team is a challenge, but we believe we can help you meet that challenge. Finding the right balance for your team is what it’s all about, and the right LMS can be the keys to your company’s learning kingdom.

Contact us now to learn more about Spoke and how Unboxed Training & Technology can help you meet your business goals for 2019 and beyond.

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Galileo Maintains Renowned Culture While Moving Training from In-Person to Online with Spoke®

Galileo Maintains Renowned Culture While Moving Training from In-Person to Online with Spoke®

There’s no way around it: choosing a learning management system, whether it’s your first LMS or you’re making the switch, is tricky. And let’s be honest, there’s a lot of unhelpful information out there claiming to be your complete guide to selecting an LMS. Here’s the truth: a one-size-fits-all LMS requirements checklist doesn’t exist, because no one knows the unique needs of your business except for you.

With that in mind, the Unboxed team sat down and thought: why not empower training leaders to explore their training needs and create an LMS requirements checklist that meets those needs?

So, instead of producing another half-baked LMS checklist, we decided to create a powerful tool you can actually use:

A step-by-step LMS buyers guide that teaches you how to identify your unique LMS requirements and establish a simple process for choosing your first LMS or switching your current LMS.

If you’re looking for a proven method to determine your company’s training needs—and a step-by-step guide to get you through LMS implementation—then download Creating Your LMS Requirements Checklist: A Step-by-Step Guide.

Want to know more about what’s included in the guide? We’ve got you covered. Keep reading for an in-depth preview of what’s inside.

 

THE BUSINESS CASE FOR A GREAT LMS & GREAT TRAINING

A learning management system is simply software that delivers training content, hosts resources (like PDFs, digital learning guides, and links to online content), and tracks each user’s progress over time.

It’s worth noting that while most companies use their LMS to deliver onboarding, sales and compliance training, recent data on talent acquisition and development has prompted a deeper desire to think more about the effectiveness of that training content, and how and when it is delivered.

What you’ll find inside the guide:

  • The 5 classifications of LMSs everyone should know
  • What Millennials are really looking for in the workplace
  • Recent data on how to retain and nurture high performing employees
  • How to boost your company’s revenue with a great LMS and custom training

HOW TO CHOOSE YOUR NEW LMS THE RIGHT WAY

RULE #1: DON’T START WITH FEATURES

Crawling and walking, horses and carts. It’s always the same mistake: we want to skip to the end instead of beginning at the, well, beginning. Before you can start creating a list of LMS requirements, you have to understand your users, the content they want to engage with, and how, when, and why they want to engage with it.

Jumping right to the end and picking LMS features isn’t like spoiling the ending of your favorite novel. It’s more like wasting your department’s budget by implementing a training system that your colleagues will never use. It’s a sure-fire way to instantly kill any organic desire for a culture of learning at your company.

What you’ll find inside the guide:

  • How to assemble a diverse stakeholder team
  • How to identify user roles to understand your company’s diverse needs
  • How to write user stories that map out your company’s training goals
  • How to separate LMS must-haves from nice-to-haves

CHOOSING A NEW LMS OR MAKING THE SWITCH

If you’re new to learning management systems, there is one thing you must focus on before anything else: quality training content. Even the best LMS isn’t worth a penny without great content, so work at adopting a smart, company-wide training content strategy first, and don’t get bogged down by starting with LMS features.

If you’re switching to a new LMS, you most likely have a training content strategy already in place. But, you still need to build a list of clearly-articulated pain points about what’s missing in your current LMS and what you need in your new one. Then, you need to work with your LMS provider to build an implementation plan that addresses your specific data migration needs.

What you’ll find inside the guide:

  • Some notes on the importance of great training content and a training strategy
  • A few quick insights on data migration and your pain points

VETTING YOUR LMS PARTNER: WHAT YOU SHOULD BE ASKING

It should be simple, so what makes choosing the right LMS so complicated?

Not only do you have to show your stakeholder team the business case for LMS adoption, you also have to marry great training content with the right list of LMS features that are best for your company.

And on top of that, if you’re not asking your future LMS provider the right questions up front, it’s hard to know whether you’re simply getting a vendor (who just wants to land your account) or a true business partner (who is deeply invested in your success).

What you’ll find inside the guide:

  • 5 questions to ask every LMS provider

THE LMS Requirements CHECKLIST

Throughout the process of choosing a new LMS, we know you’ll want to stay organized. So, we’ve also included a simple checklist that keeps everything in one place and helps you track your progress.

It’s basically your cheat-sheet. And, we’re here to help in any way we can.

What you’ll find inside the guide:

  • A two-page checklist you can use throughout your LMS implementation process, from building your stakeholder team to hyping your launch

SPOKE® AND UNBOXED TRAINING: YOUR PERFECT PAIR

C’mon; we wouldn’t be doing our job if we didn’t at least take one opportunity to tell you about our world-class LMS, Spoke®, and Unboxed Training, our custom training design team.

After you’ve downloaded the LMS requirements checklist, make sure to visit our Spoke page to check it out for yourself. While you’re there, you can also sign up for a personalized demo.

Share This Article

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Social Learning Tools: Debunking the Myths

Social Learning Tools: Debunking the Myths

There’s a lot to consider when creating an effective eLearning course. Which platform do you want to use to build it? Does it need to be mobile responsive? What type of interactivity do you need? Do you need eLearning voice over? The list goes on and on.

When it comes to deciding if you should use eLearning voice over, consider what are the goals you want to achieve and if audio will enhance the learning experience. Voice over is an important element that can help your training feel inclusive and boost engagement and retention.

When you’re ready to think over whether or not you need voice over in your eLearning, consider the following.

 

Think About Accessibility

Arguably the most important piece of the puzzle is whether or not your training needs to be accessible.  If accessibility is a consideration, eLearning voice over is a must. Consider this, roughly 19 percent of the U.S. population has a disability according to the U.S. Census Bureau – that’s nearly 1 in 5 people.

That means, when you consider your workforce, you’ll want to take special care when developing your training to make sure it’s as effective and inclusive of different learning styles and needs as possible. Having narration or eLearning voice over for learners who have vision loss or dyslexia can help ensure everyone has access to the training in a way that’s best for them. For this audience, the audio is exceptionally important because it could be the primary way they’ll consume the information.

Not just that, it’s also required by law in Section 508 of the Rehabilitation Act. Even though this law only applies to U.S. Federal Agencies, it is becoming a standard consideration across the L&D industry. So while creating accessible content entails a lot more than just adding audio, it is an important part of the process and one you can’t ignore.

 

Consider Modern Learning Trends

Today’s average learner consumes more information than ever before, using all sorts of technologies and platforms. (think curated news feeds,  AirPods, Google Assitants, etc.). But what does that mean for training?

Your training needs to cater to how modern learner prefers to consume information.

Consider how many of your friends and colleagues listen to podcasts. How does that compare to the number who read newspapers or watch the news regularly? Chances are, podcasts are way more popular. Why is that?

The landscape is changing. The modern learner is tired of old school methods of consuming information. Instead, they prefer to multi-task and consume information on-the-go. By incorporating eLearning voiceover or narration, you’re catering to those who prefer to consume information by listening.

If you can weave short podcasts or other engaging voice over into your eLearning to help it feel sleek, contemporary, and engaging. Your learners will be able to listen to the training during the morning commute or when they’re driving from site to site. It’ll be more efficient for their schedules, more effective, and much more memorable—and being memorable is how you boost retention.

 

Using eLearning Voice Over to Simplify the Complex

The last thing to consider is the complexity of the information you’re teaching. If you’re covering complicated topics or providing detailed directions, using audio can help to simplify and humanize your content.

Think about it. Would you rather read a long drawn-out paragraph about a complicated topic or would you prefer to hear it explained while looking at a visual? Reading long chunks of content is exhausting and the modern learner just isn’t going to do it.

Instead, consider creating a visual to convey part of the information and using voice over as an added layer of detail. It will seem a lot less daunting toy our learners than a big paragraph and we guarantee, if the voice over is written well, it will boost retention.

The more ways you use to convey information, the more likely it is to stick.

Don’t believe us? Read this article about a study where learners were divided into groups: those who watched a silent animation, then heard the narration, those who heard the narration, then watched the animation and those who watched both at the same time. As you can imagine,  the group who did both simultaneously did best.

Is accessibility important in your training? Do you need your training to be easy to access on-the-go? Do you need to convey complex information? If you answered “yes” to any of these questions, eLearning voice over is a must.

Need help strategizing or building the training itself? We can help. With over a decade of experience, we can help identify the perfect blend of modalities for your training needs. We even have relationships with professional voiceover artists who can bring your content to life. Give us a call!

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Spoke Wins Two 2017 Brandon Hall Group Excellence Awards

We’re thrilled to announce Spoke, our next-generation social LMS, won two highly-coveted 2017 Brandon Hall Group Excellence Awards in Technology, including:

  • Gold for Best Advance in Rewards and Recognition Technology, and
  • Bronze for Best Advance in Learning Management Technology.

Brandon Hall awards

The awards recognize two innovative features we added to Spoke in 2017 – Spoke News and Spoke Rewards.

Enterprise organizations using Spoke have measured a 5X increase in training completion and a 2.5X increase in non-required activity since introducing these two new features.

Spoke News

Spoke News helps training leaders improve the execution of training initiatives by using targeted and engaging news articles, notifications, and email newsletters to announce new training content, share company updates, and keep their teams in the know.

Spoke-new-homepage

Spoke Rewards

Spoke Rewards allows employees to earn and redeem Spoke Coins for real-world rewards for completing their assigned training.

Brian Leach“We’re thrilled to add these awards to our growing trophy case,” said Brian Leach, Unboxed’s CEO. “Brandon Hall has long been viewed as the industry experts when it comes to researching the human capital management space, and it’s exciting to receive their recognition for the success our clients are experiencing using our innovative training and technology.”

“Brandon Hall has long been viewed as the industry experts when it comes to researching the human capital management space, and it’s exciting to receive their recognition for the success our clients are experiencing using our innovative training and technology.”

“Human capital management is evolving faster than at any time in its history, and it is powered by innovative technology developed and implemented by organizations big and small,” said Rachel Cooke, Chief Operating Officer of Brandon Hall Group and head of the awards program. “The technology innovators who won Excellence Awards this year were focused on providing users with a better overall experience. That is what our research says employers want, and our award winners are leading the way.”

Mike Cooke, Chief Executive Officer of Brandon Hall Group, said, “Our technology award winners are truly outstanding and set a high bar for others. We have learned a great deal from what they have accomplished. The awards programs supplement our quantitative research in providing our team with unique insights to share with our members and clients.”

A panel of veteran, independent senior industry experts, and Brandon Hall Group senior analysts and executives evaluated award entries based upon the following criteria:

  • Product: What was the product’s breakthrough innovation?
  • Unique differentiators: What makes the product unique and how does it differ from any competing products?
  • Value proposition: What problem does the product solve and/or what need does this product address?
  • Measurable results: What are the benefits customers can expect to experience as a result of using this product?

Meet Spoke

Want to get a personal tour of Spoke News, Spoke Rewards, and everything else that makes Spoke a next-generation LMS, reach out!

About Brandon Hall Group, Inc.

With more than 10,000 clients globally and 25 years of delivering world class research and advisory services, Brandon Hall Group is the most well-known and established research organization in the performance improvement industry. We conduct research that drives performance, and provides strategic insights for executives and practitioners responsible for growth and business results.

Brandon Hall Group has an extensive repository of thought leadership, research and expertise in Learning and Development, Talent Management, Leadership Development, Talent Acquisition and Human Resources. At the core of our offerings is a Membership Program that Empowers Excellence Through Content, Collaboration and Community. Our members have access to research that helps them make the right decisions about people, processes, and systems, combined with research-powered advisory services customized to their needs.